Payroll Specialist

New

SardinePayroll operations

Remote - US or CanadaFull-TimeSenior

Salary$80K - $100K; $80K – $100K • Offers Equity • Multiple Ranges; US: $80K – $100K • Offers Equity; Canada: CA$80K – CA$95K • Offers Equity

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Job Details

Have 5+ years of payroll experience.
Independently process multi-state US payroll.
Have Canadian payroll experience; additional international experience is a plus.
Have experience with payroll tax compliance and working with state agencies.
Have experience with correction runs, retroactive payments, tax notices, and year-end reporting.
Have experience with payroll platforms such as Rippling and Deel and retirement plan vendors such as Fidelity or Wealthsimple.
Know US federal, state, and local payroll regulations and tax requirements.
Understand payroll accounting, including accruals, liabilities, reconciliations, and year-end reporting.
Have experience supporting year-end financial statement audits and preparing payroll audit schedules.
Be able to analyze payroll data, identify discrepancies, and resolve complex issues.
Be able to manage deadlines in a high-compliance environment and handle confidential information with integrity and discretion.
Work cross-functionally with People, Finance, IT, and international teams.

Oversee and execute end-to-end payroll for US and other global entities, including EOR and contractor arrangements.
Process off-cycle and correction payroll runs, including retroactive pay, bonuses, commissions, garnishments, and disability payments.
Manage relationships and SLA performance with global payroll, EOR, and benefits platforms.
Establish payroll SOPs, internal controls, variance reporting, and FX reconciliations.
Support US annual payroll compliance reporting, including preparing, reviewing, and auditing W-2s.
Manage payroll tax registrations, agency notices, quarterly amendments, unemployment claims, and year-end corrections.
Oversee funding and reconciliation for US 401(k) and Canadian RRSP programs.
Manage employee stipends and expense reimbursements and support payroll-related accruals.
Reconcile payroll-related balance sheet accounts and support monthly and year-end reconciliations.

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