Executive Assistant (Founder Support)
New
H
Hire OverseasGovernment Technology
Peru. Mexico City, Mexico City, Mexico. Monterrey, Casanare, Colombia. Guadalajara, Jalisco, Mexico. Buenos Aires, Buenos Aires, Argentina. San José, San José Province, Costa Rica, 10 AM to 8 PM US Eastern TimeFull-TimeMiddle
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Languages
- Fluent written and verbal English
- Required Skills
- Google Workspace
Requirements
- Prior experience as an Executive or Administrative Assistant in a startup, VC-backed, or early-stage company
- Fluent written and verbal English with exceptional communication skills
- Comfortable and confident making outbound calls on behalf of executives
- Extremely detail-oriented and reliable, with end-to-end follow-through without needing reminders
- Persistent and steady under pressure, keeps moving when plans change without waiting to be told what to do next
- Comfortable operating without a rigid job description, willing to take on whatever the team needs
- Familiarity with AI tools such as Claude or ChatGPT for research, drafting, and administrative work
- Ability to work 10 AM to 8 PM US Eastern Time
Responsibilities
- Own end-to-end scheduling for multiple senior leaders, proactively managing shifting priorities and catching conflicts before they happen
- Build and communicate meeting invites and maintain calendar norms across the leadership team
- Coordinate scheduling across US Eastern and Pacific time zones in real time
- Book flights, accommodations, and ground transportation, building detailed itineraries that account for time zones and back-to-back meetings
- Handle rebooking and troubleshooting when travel plans shift, including conference travel and hotel blocks for the sales team
- Process invoices and bill payments accurately and on schedule
- Create and submit expense reports, including coding, documentation, and reimbursements
- Make outbound calls on behalf of senior leaders to book appointments, confirm meetings, and follow up with external contacts
- Assist with logistics planning for team events, offsites, and retreats, and build lightweight processes and SOPs as the company grows
View Full Description & ApplyYou'll be redirected to the employer's site
