Executive Assistant - Operations Support
P
PavagoOperations Support
Mexico, U.S. Business HoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Google WorkspaceSlackCRM
Requirements
- 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or Virtual Assistant.
- Experience directly supporting executives, leadership teams, or operational workflows.
- Strong calendar and scheduling management experience.
- Excellent written and verbal English communication skills.
- Proficiency with Google Workspace, Slack, and CRM systems.
- Strong documentation and administrative coordination skills.
- Excellent time management and prioritization skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Ability to work independently in a remote environment.
- Availability during U.S. business hours.
Responsibilities
- Manage leadership calendars, scheduling, and meetings across U.S. business hours.
- Support leadership with day-to-day administrative and operational requests.
- Track ongoing tasks, deadlines, and follow-ups to ensure operational efficiency.
- Coordinate onboarding workflows and maintain accurate records and documentation.
- Identify bottlenecks and escalate issues that could create operational delays.
- Maintain clean and accurate records across company systems, including CRM and shared folders.
- Draft clear and professional emails to facilitate communication between leadership, teams, and clients.
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