Operations & Executive Assistant
New
J
JobgetherCustomer Success
Fully remote work from Latin America, including Brazil., Meaningful overlap with U.S. Pacific Time business hours.ContractMiddle
Salary1,800 - 2,200 USD per month
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Job Details
- Languages
- Strong written and spoken English suitable for professional communication with U.S.-based stakeholders.
- Required Skills
- Project ManagementOperations ManagementWordPressGoogle WorkspaceSlackNotionCRM
Requirements
- Professional experience in operations, project coordination, or executive support.
- Hands-on experience with Notion databases, tasks, templates, and filters.
- Proven experience using AI tools in daily workflows for research, documentation, or operational support.
- Experience managing multiple projects, deadlines, and CRM or project-management systems.
- Exceptional organization, prioritization, attention to detail, and follow-through.
- Ability to independently investigate problems, identify solutions, and act without constant supervision.
- Strong written and spoken English for professional communication with U.S. stakeholders.
- Ability to work independently in a fully remote environment.
- Experience supporting a founder or executive is preferred.
- Familiarity with Google Workspace, Slack, Zoom, or WordPress is preferred.
Responsibilities
- Manage projects, tasks, owners, deadlines, dependencies, and recurring workflows using Notion.
- Review overdue tasks, missing owners, unanswered requests, and stalled projects, proactively following up to keep work moving.
- Turn unstructured requests and information into clear next actions, priorities, and concise operational updates.
- Maintain Notion databases, CRM records, standard operating procedures, internal documentation, and Google Drive resources.
- Use AI tools for research, information synthesis, documentation, meeting preparation, and operational support.
- Identify opportunities to simplify, automate, document, or improve recurring processes.
- Track executive commitments, approvals, decisions, and follow-ups.
- Coordinate contractor onboarding, system access, invoices, and other administrative logistics.
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