Executive Virtual Assistant
New
H
Hire HangarProfessional Services
South Africa - Cape Town, Chile - Santiago, Morocco - Casablanca, Egypt - Cairo, South Africa - Johannesburg, Columbia - Bogotá, Columbia - Medellín, Peru - Lima, Argentina - Buenos Aires, Ethiopia - Addis Ababa, Panama - Panama City, Brazil - Rio de Janeiro, Mexico - Mexico City, US Time Zones (EST–PST)ContractMiddle
Salary800 - 2,000 USD per month
Apply NowOpens the employer's application page
Job Details
- Languages
- English
- Required Skills
- Project ManagementGoogle WorkspaceSlackAsanaCRM
Requirements
- Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership.
- Demonstrated prior remote work experience with US or UK-based companies.
- Fluency with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar).
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management skills with the ability to prioritize effectively.
- High level of discretion, professionalism, and reliability.
- Ability to work independently, anticipate needs, and solve problems proactively.
- Experience supporting C-level executives or founders (preferred).
- Familiarity with project management or CRM tools (preferred).
- Background in a fast-paced startup or professional services environment (preferred).
Responsibilities
- Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments.
- Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items.
- Handle email management, correspondence, and follow-ups on behalf of executives.
- Prepare and edit documents, presentations, reports, and spreadsheets.
- Coordinate travel arrangements and itineraries when required.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain organized digital filing systems and documentation.
- Support special projects, research, and ad hoc administrative tasks as needed.
- Ensure confidentiality and professionalism in handling sensitive information.
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