Virtual Assistant - Construction
New
H
Hunt StConstruction
Philippines, 8:00 AM – 5:00 PM AEST, Monday to FridayContractMiddle
Salary1,500 - 2,000 AUD per month
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Job Details
- Languages
- Excellent written and spoken English
- Experience
- 2+ years in a Virtual Assistant, Executive Assistant, or administrative support role
- Required Skills
- SharePointMicrosoft Excel
Requirements
- 2+ years experience in a Virtual Assistant, Executive Assistant, or administrative support role.
- Proven experience supporting a small business owner or director.
- Excellent written and spoken English proficiency.
- Must be available and working during AEST business hours (8:00 AM – 5:00 PM Mon–Fri).
- Working experience with Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint).
- Experience using HubSpot CRM for pipeline and contact management.
- Basic familiarity with Xero or MYOB for invoicing and timesheet reconciliation.
- Proactive mindset with the ability to identify problems and suggest solutions.
- Strong attention to detail regarding contracts, compliance, and financial data.
- Must be able to maintain dedicated focus during business hours.
- Previous experience working with Australian businesses or clients.
- Experience with Canva, job boards like SEEK, AI transcription tools, and Loom is preferred.
Responsibilities
- Manage Director's email inbox including triage, categorization, and drafting routine replies.
- Update HubSpot CRM pipeline, log client interactions, and generate weekly reports.
- Process AI meeting transcripts into actionable items and track follow-ups.
- Convert voice notes and screen recordings into written standard operating procedures.
- Coordinate calendar management, including scheduling meetings and protecting focus time.
- Manage Instagram content calendar and respond to social media interactions.
- Support recruitment by posting job ads, screening applications, and preparing shortlists.
- Handle payroll administration tasks including timesheet reconciliation and liaising with bookkeepers.
- Track compliance documentation, manage vehicle insurance/servicing, and monitor training expiry dates.
- Conduct research, prepare tenders, and handle general office documentation and supply ordering.
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