Executive Operations Assistant
New
A
AgentMedical Aesthetics
Location: Philippines, Monday - Friday, 9AM - 5PM US Central TimeFull-TimeMiddle
Salary1,000 - 1,500 USD per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementGoogle WorkspaceSlack
Requirements
- 3+ years of experience in an Executive Assistant, Virtual Assistant, or Operations role.
- Experience supporting a C-suite executive, business owner, or multi-location company.
- Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs/Sheets).
- Experience managing email and calendars in Microsoft Outlook.
- Demonstrated ability to handle payroll information and financial administration.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal English communication skills.
- Highly adaptable with the ability to quickly learn new software and systems.
- Professional experience communicating with external vendors and partners.
- Ability to handle confidential information with high discretion.
Responsibilities
- Manage the CEO's inbox and calendar, including prioritizing urgent matters and scheduling meetings.
- Serve as the central point of communication between the CEO, clinic teams, and external partners.
- Coordinate daily operational activities and track project deadlines to ensure follow-through.
- Develop and document 15–20 Standard Operating Procedures (SOPs) for the business.
- Prepare payroll documentation, verify employee timecards, and assist with provider incentives.
- Manage accounts payable, track vendor invoices, and coordinate with external accountants.
- Organize cloud-based documentation and maintain records for vendor information and contracts.
- Monitor inventory using management systems and conduct operational reporting.
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