Executive Operations Coordinator
New
D
Di Rezze Family OfficeFamily Office
Philippines-based preferred, Night shift aligned to Eastern Time (EST/EDT); 9:00 PM – 6:00 AM PHTContractMiddle
Salary not disclosed
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Job Details
- Languages
- Exceptional written and verbal English communication skills
- Experience
- 4+ years
- Required Skills
- Project ManagementMicrosoft OfficeGoogle WorkspaceAsanaNotion
Requirements
- 4+ years of experience as an Executive Assistant or operational support role for C-suite or senior principals.
- Proven experience managing complex, shifting calendars across multiple time zones.
- Exceptional written and verbal English communication skills.
- Proficiency in Google Workspace, Microsoft Office, and project management tools (Notion, Monday.com, Asana, or equivalent).
- Experience coordinating complex domestic and international travel logistics.
- Strong critical thinking and ability to work autonomously without constant direction.
- Proven reliability in maintaining high-speed internet and a professional remote work setup.
- Ability to work a night shift schedule aligned with U.S. Eastern Time (EST/EDT).
- Experience with financial tracking, invoicing, or expense management is strongly preferred.
- Prior background in a remote, fast-paced, or startup/family office environment is preferred.
Responsibilities
- Manage and protect the Principal's calendar across multiple time zones with full autonomy.
- Coordinate meeting agendas, track action items, and ensure all parties are prepared.
- Serve as the primary point of contact, triaging inbound communications and drafting professional correspondence.
- Prepare, format, and organize reports, presentations, and digital filing systems.
- Plan domestic and international travel, including itineraries, visas, and expense reconciliation.
- Support special projects and build SOPs to improve operational efficiency across entities.
- Liaise with vendors and consultants to ensure deliverables are met.
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