Executive Assistant
New
S
SwansLegal Technology
Fully Remote, with quarterly in-person meetups in locations all over the globe, Mon-Fri morning-evening European hoursFull-TimeMiddle
SalaryCompetitive salary, Performance-based bonus & promotion path
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Job Details
- Experience
- 2-5 years
- Required Skills
- Project ManagementRecruitmentMarket Research
Requirements
- 2-5 years of experience in similar roles such as Project Manager or Executive Assistant.
- Demonstrated experience working in a startup or high-growth, chaotic environment.
- Proven track record of managing multiple projects simultaneously across different functions (marketing, finance, HR).
- Ability to write clearly and concisely for leadership.
- Experience using AI tools to automate administrative workflows.
- Strong judgment to triage ideas, decisions, and urgent tasks independently.
- Demonstrated discretion regarding confidential financial, hiring, and leadership information.
- High level of ownership and ability to drive outcomes to completion without reminders.
- Proactive problem-solving skills with an ability to provide recommendations in unfamiliar situations.
Responsibilities
- Manage the founders' calendars, inboxes, and travel logistics.
- Prepare for and run leadership meetings, tracking all action items to completion.
- Source candidates for priority roles and run initial screening conversations.
- Coordinate interviews and candidate communication, and keep our ATS and candidate pipelines organized.
- Support hiring research and outreach and other People Ops logistics.
- Coordinate with the bookkeeper to keep finances up-to-date.
- Conduct market research and support marketing initiatives.
- Handle a constant stream of ad-hoc projects.
- Design and implement new processes to organize chaos.
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