Senior Executive Assistant & Executive Operations Partner
New
J
JobgetherOperations
Brazil, Pacific Time business hoursFull-TimeSenior
Salary3,000 - 3,500 USD per month
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Job Details
- Languages
- English
- Experience
- 5+ years of progressively responsible experience in executive support or executive operations; at least 3 years of direct experience supporting a senior executive.
- Required Skills
- Project ManagementCRM
Requirements
- 5+ years of progressively responsible experience in executive support or executive operations.
- 3+ years of direct experience supporting a founder, CEO, President, General Manager, or similarly senior executive.
- Demonstrated experience in meeting preparation, project tracking, and executive-office operations.
- Excellent written and spoken English proficiency.
- Strong proficiency with Outlook, Microsoft Teams, and Microsoft 365.
- Consistent availability during Pacific Time business hours.
- Private, dependable workspace suitable for confidential conversations.
- Exceptional judgment, discretion, organization, and initiative.
- Ability to operate independently with limited supervision.
- Experience supporting an entrepreneurial or founder-led organization is a strong advantage.
- Experience in operationally complex environments like home or field services is a plus.
- Familiarity with AI tools, workflow automation, CRM platforms, and dashboards.
Responsibilities
- Own and continuously optimize the executive calendar around business priorities.
- Prepare concise meeting agendas, background materials, and executive briefings.
- Capture key decisions, owners, and commitments during meetings and ensure follow-through.
- Maintain a reliable central system for requests, delegated tasks, and leadership commitments.
- Monitor communication channels to ensure responses and project closure.
- Coordinate priorities and execution across sales, marketing, operations, and finance teams.
- Draft polished executive communications and action lists.
- Identify and implement improvements to executive-office operations.
- Handle sensitive information with confidentiality and discretion.
- Utilize AI tools, automation, and project-management platforms to improve productivity.
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