Executive Assistant
New
F
FreedUpBusiness Consulting
Mexico. Brazil. ColombiaFull-TimeMiddle
Salary$1000– $1800 per month
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Job Details
- Experience
- 3+ years
- Required Skills
- Operations ManagementGoogle WorkspaceQuickBooksNotion
Requirements
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
- Excellent written and verbal communication skills.
- Proficiency with digital toolsets, including AI note-taking and transcription tools.
- Direct experience or aptitude for Plaud AI recording/transcription devices.
- Familiarity with or willingness to learn EOS software such as Ninety.io or Bloom Growth.
- Strong organizational and prioritization abilities with a focus on building systems.
- Proven ability to manage sensitive personal and financial information with discretion.
- Proactive and self-directed work style.
- Basic knowledge of bookkeeping, invoicing, or QuickBooks preferred.
- Reliable high-speed internet and a modern home office setup.
Responsibilities
- Manage end-to-end client session workflow including pre-session preparation and post-session documentation.
- Sync, organize, and summarize session recordings using Plaud AI transcription tools.
- Triage inboxes daily to maintain zero-inbox status using a structured system.
- Maintain client records and tracking in Ninety.io or similar EOS software.
- Perform financial and administrative tasks including invoicing in QuickBooks, basic bookkeeping, and expense categorization.
- Coordinate travel logistics and research for professional and personal trips.
- Provide administrative support for personal tasks including bill pay and activity coordination.
- Deliver weekly status updates and refine standard operating procedures (SOPs).
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