Executive Assistant (Operations and Automation)
H
Hire OverseasGovTech startup
Bogotá, Bogota, Colombia. Tegucigalpa, Francisco Morazán Department, Honduras. Buenos Aires, Buenos Aires, Argentina. Santo Domingo, Distrito Nacional, Dominican Republic. Lagos, Lagos, Nigeria. Owerri, Imo, Nigeria, Strong overlap with US Pacific Time hoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- Strong written English communication skills
- Required Skills
- Operations ManagementComplianceNotion
Requirements
- Proven experience as an Executive Assistant, Chief of Staff, or Operations Associate supporting a founder or senior executive at a startup or early-stage company
- Strong organizational skills with the ability to manage multiple operational workstreams simultaneously
- Comfortable building automations and workflows using AI tools or no-code platforms
- Proficient in Notion and comfortable organizing and maintaining documentation
- Strong written English communication skills with the ability to draft professional correspondence, RFPs, and formal documents
- Proactive and self-directed with a bias toward identifying and fixing inefficiencies
- Comfortable working independently across compliance, finance coordination, and vendor management
- Strong overlap with US Pacific Time hours
- Must submit a 1 to 2 minute Loom video introducing yourself and describing a process improvement
Responsibilities
- Pay bills and manage recurring financial obligations on time and accurately
- Handle state registrations as the company hires across the US, ensuring compliance in each new state
- Oversee vendor relationships including tax accounting and other external service providers
- Transfer and organize information from PDFs and other sources into Notion
- Prepare RFPs, written statements, and other formal documents as needed
- Build automations and workflows to reduce manual work and improve operational efficiency
- Identify opportunities to optimize company operations and implement improvements
- Prepare materials and logistics for sales presentations
- Support conference strategy including identifying relevant events and coordinating logistics
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