Executive Assistant - Biotech
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Assist WorldBiotech
Listing location: South Africa / Colombia / Argentina / Mexico; Structured job location: Colombia; Argentina; Mexico; South Africa, 5 hours of live overlap (10:00 AM – 3:00 PM Pacific Time); Pacific Standard Time (PST) AlignmentFull-TimeExecutive
Salary2,500 - 3,000 USD per month
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Job Details
- Languages
- Exceptional Written English
- Experience
- 2+ years as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments.
- Required Skills
- Google WorkspaceSlackNotion
Requirements
- Have 2+ years of experience as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments.
- Demonstrate advanced Google Workspace skills, including Gmail, Google Calendar delegate access, Drive, and Docs.
- Use Notion databases, task tracking, and database management.
- Use Slack for async messaging and manage records in Attio CRM.
- Have advanced prompting skills in Claude or ChatGPT and actively use AI tools to write, summarize, analyze, and structure information.
- Draft clear, warm, and professional emails and declines in written English.
- Maintain absolute confidentiality regarding investor terms, clinical/biotech context, and sensitive information.
- Work the 5+3 split shift: five hours of live overlap from 10:00 AM to 3:00 PM Pacific Time and three flexible async hours in the early morning.
- Adapt support during periodic international leadership travel across major time zone differences.
Responsibilities
- Triage the inbox daily, categorize messages, and draft professional replies and declines on the CEO's behalf.
- Manage high-volume Google Calendars using scheduling rules, meeting defaults, prep blocks, and travel or event-day restrictions.
- Use Claude, CRM/Notion automations, and other AI tools to prepare meeting briefs, summarize call recordings, extract action items, and research networking and fundraising opportunities.
- Log tasks and verbal commitments from calls or voice memos in Notion with an assignee and due date.
- Research and book travel and logistics, adjusting schedules during international work trips.
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