Executive Assistant (Dental Practice)
New
I
InsideOutVASDental
Mexico, 8:00 AM to 5:00 PM PST; U.S. Pacific business hoursFull-TimeExecutive
Salary10 - 12 USD per hour
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Job Details
- Languages
- C1 English level is required. The selected candidate will be speaking strictly in English during their whole shift.
- Experience
- 3+ years of experience as an Executive Assistant, Administrative VA, or in a similar role
- Required Skills
- Google WorkspaceCRM
Requirements
- Have 3+ years of experience as an Executive Assistant, Administrative VA, or in a similar role.
- Communicate fluently in English, written and verbal; C1 English is required.
- Manage complex calendars and inboxes accurately.
- Be highly comfortable with Google Workspace, calendars, spreadsheets, CRMs, and payroll software; payroll software is preferred.
- Work independently, troubleshoot issues, and take proactive initiative.
- Demonstrate strong attention to detail and accuracy.
- Handle sensitive information professionally and reliably.
- Healthcare or dental field experience is a plus.
- Maintain consistent availability during U.S. Pacific business hours.
- Use backup internet, power, and hardware systems to ensure workflow continuity.
Responsibilities
- Manage the CEO’s and his wife’s professional and personal calendars.
- Schedule, confirm, and adjust meetings, send reminders, and coordinate time-sensitive scheduling requests.
- Organize, triage, and respond to executive emails; flag priorities and draft professional responses.
- Track outstanding items and ensure timely follow-up.
- Maintain digital organization systems, documents, and records.
- Support customer success and internal operational tasks as needed.
- Prepare reports, summaries, and templates.
- Assist with payroll by updating records, cross-checking data, and coordinating verification of hours and payments.
- Report directly to the CEO when team members exceed 5 hours of overtime during a pay period.
- Maintain availability during U.S. Pacific business hours and use backup systems to support uninterrupted work.
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