Executive Assistant

New

SupersideCreative services

LATAM, Comfortable working async across time zonesContract

Salary not disclosed

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Job Details

Have experience as an Executive Assistant supporting a senior executive, ideally a C-suite executive.
Have experience in a fast-growing startup, agency, or SaaS company.
Be comfortable with ambiguity and fast context-switching.
Demonstrate judgment in deciding when to act and when to escalate.
Have a track record of handling sensitive or confidential information with discretion.
Bring strong organizational, proactive, and prioritization skills.
Have excellent written communication skills, including comfort drafting in someone else’s voice.
Be comfortable working asynchronously across time zones in a remote-first team.
Be tech-fluent with Slack, Notion, and Google Workspace.
Have experience using AI tools such as Claude or ChatGPT for drafting or summarizing.

Own scheduling for the CEO’s and Chief of Staff’s calendars, including key meetings, 1:1s, department meetings, and All Hands.
Manage day-to-day correspondence and calendar logistics for both leaders.
Build and format decks and support leadership meetings, MBRs, board updates, and strategy sessions.
Coordinate offsite and customer summit logistics, including travel, venues, and vendors.
Act as a first point of contact for scheduling requests from senior stakeholders and determine what to resolve or escalate.
Handle sensitive information, including compensation conversations, reorganization planning, and personnel matters.
Track recurring commitments and deadlines, flagging conflicts.
Support leadership meetings with research, note-taking, time-keeping, and follow-up tracking.
Partner with the Chief of Staff on ad hoc projects tied to leadership initiatives.
Use AI tools such as Claude and ChatGPT to assist with drafting, summarizing, and administrative work.

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