Executive Assistant
New
H
HireHawkInvestment management
Colombia, Full-time availability during U.S. Eastern Time hoursFull-TimeExecutive
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Experience
- At least three years supporting senior executives, partners, or principals.
- Required Skills
- HubSpotGoogle Workspace
Requirements
- Have at least three years of experience supporting senior executives, partners, or principals.
- Bring experience in investment management, private equity, venture capital, a family office, or financial services; this experience is strongly preferred.
- Demonstrate strong calendar management and prioritization skills.
- Manage competing demands and deliver accurate work under time pressure.
- Have excellent written and verbal communication skills and the confidence to anticipate needs and act independently.
- Demonstrate integrity, professionalism, and diplomacy when handling confidential information and sensitive relationships.
- Have advanced proficiency with Gmail, Google Calendar, and Google Workspace.
- Have strong working knowledge of Zoom and CRM platforms; HubSpot experience is a plus.
- Maintain a professional remote working environment.
- Be available full time during U.S. Eastern Time hours.
Responsibilities
- Own the Founder’s calendar, anticipating conflicts, prioritizing competing demands, and adapting as schedules change.
- Coordinate investor, portfolio, and deal-related meetings across multiple time zones.
- Manage the Founder’s inbox, triaging correspondence and flagging time-sensitive and deal-critical matters.
- Ensure timely follow-up across key relationships and active investment opportunities.
- Arrange domestic and international travel, prepare detailed itineraries, and manage trip logistics.
- Adjust travel plans quickly when circumstances change.
- Compile relevant materials, background information, and relationship context to prepare the Founder for meetings.
- Maintain accurate CRM contacts, relationship histories, and investment pipeline activity.
View Full Description & ApplyYou'll be redirected to the employer's site
