Executive Assistant
New
H
HireHawkInvestment management
Mexico City, Mexico City, Mexico. Mexico, Full-time availability during U.S. Eastern Time hoursFull-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- At least three years supporting senior executives, partners, or principals.
- Required Skills
- HubSpotGoogle Workspace
Requirements
- Have at least three years of experience supporting senior executives, partners, or principals.
- Bring experience in investment management, private equity, venture capital, a family office, or financial services; this is strongly preferred.
- Demonstrate strong calendar management and prioritization skills.
- Manage competing demands and deliver accurate work under time pressure.
- Bring excellent written and verbal communication skills and a positive, personable approach.
- Anticipate needs and act independently.
- Handle confidential information and sensitive relationships with integrity, professionalism, and diplomacy.
- Have advanced proficiency with Gmail, Google Calendar, and Google Workspace.
- Have strong working knowledge of Zoom and CRM platforms; HubSpot experience is a plus.
- Have a professional remote working environment and full-time availability during U.S. Eastern Time hours.
- Navigate frequently changing priorities.
Responsibilities
- Own the Founder’s calendar, anticipating conflicts and prioritizing competing demands.
- Coordinate investor, portfolio, and deal-related meetings across multiple time zones.
- Manage the Founder’s inbox, triaging correspondence and ensuring timely follow-up.
- Arrange domestic and international travel, prepare itineraries, and manage trip logistics.
- Compile materials, background information, and relationship context to prepare the Founder for meetings.
- Maintain accurate CRM records, including contacts, relationship histories, and investment pipeline activity.
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