Executive Assistant

New

WallStreetQuantsExecutive Operations

Argentina. Peru. Ecuador, Overlapping with US Eastern TimePart-TimeMiddle

Salary850 - 1,000 USD per month

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Job Details

At least three years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar.
Proven experience directly supporting a founder, entrepreneur, or C-level executive.
Excellent written and spoken English.
Exceptional organization and attention to detail.
Strong judgment and ability to operate with incomplete information.
Demonstrated history of proactive problem-solving and ownership.
High level of integrity, professionalism, discretion, and confidentiality.
Strong proficiency with Google Workspace, Slack, Zoom, and project-management platforms (e.g., Monday.com, Asana, ClickUp, Trello).
Comfortable learning automation tools, AI platforms, and new technology.
Reliable computer, high-speed internet, and backup internet.
Availability for a consistent four-hour daily block, Monday through Friday, overlapping with US Eastern Time.
Willingness to complete a paid practical exercise.

Attend business and personal meetings to document decisions, action items, and deadlines.
Execute action items personally where possible and assign others to appropriate team members.
Manage the CEO's inbox, draft communications, and maintain organized follow-up systems.
Produce a concise daily digest of updates, pending decisions, and deadlines.
Oversee calendar, appointments, and scheduling for business and personal matters.
Conduct detailed research on vendors, services, and complex business or personal decisions.
Coordinate domestic and international travel and documentation.
Track financial documentation, receipts, and payments.
Document recurring procedures and identify opportunities for automation and process improvement.

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