Virtual Executive Assistant to the COO
M
Manila RecruitmentImmigration Law
Philippines, US EST (9:00 AM - 5:00 PM)ContractMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- Minimum 3 years
- Required Skills
- Project ManagementDocumentationTime Management
Requirements
- Minimum 3 years of Executive Assistant experience supporting a CEO, COO, business owner, or senior executive.
- Demonstrated experience supporting a U.S.-based executive or company.
- Excellent spoken and written English proficiency.
- Proven track record in managing executive calendars and email accounts.
- Exceptional organizational and time-management skills.
- Ability to work independently in a remote environment during US EST business hours.
- Strong professional judgment, discretion, and ability to handle confidential information.
- Excellent written communication and documentation skills.
- Service-oriented mindset with the ability to anticipate executive needs.
Responsibilities
- Own and maintain the COO’s calendar, inbox, and appointment scheduling.
- Proactively manage priorities, tracking deadlines and delegated assignments.
- Coordinate leadership, candidate, vendor, and external meetings.
- Draft correspondence and prepare meeting agendas, briefs, and documentation.
- Serve as a primary point of contact for attorneys, employees, and external partners.
- Conduct research, support operational projects, and maintain internal SOPs.
- Manage travel arrangements and complex logistics.
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