Executive Assistant
New
H
HockeyStackMarketing analytics
Remote; open to candidates globally, Must be willing to work within Pacific Time (PT) hours.Part-Time
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Languages
- Excellent written and verbal English communication skills.
- Required Skills
- Problem SolvingOrganizational skillsTime ManagementGoogle Workspace
Requirements
- Have previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Coordinator, or in a similar role.
- Bring experience supporting US-based companies; experience with AI startups is particularly relevant.
- Demonstrate strong organizational and time-management skills and the ability to manage multiple priorities.
- Communicate confidently with stakeholders, follow up persistently, and respectfully hold people accountable.
- Show strong problem-solving skills and resourcefulness, with the ability to work independently with minimal supervision.
- Have excellent written and verbal English communication skills.
- Be comfortable using Google Workspace, calendars, spreadsheets, and communication platforms.
- Exercise discretion and good judgment when handling confidential information.
- Be flexible in taking on routine administrative work and unexpected operational challenges.
- Be willing to work approximately 10 hours per week, or around 40 hours per month, with flexibility based on business needs.
- Be willing to work within Pacific Time hours.
Responsibilities
- Coordinate meetings, manage calendars, resolve scheduling conflicts, and keep the executive team organized.
- Gather files, updates, and information from stakeholders and consolidate them into organized, accessible resources.
- Follow up on outstanding tasks, missing information, and deadlines to secure responses and deliverables.
- Coordinate with building management, vendors, and service providers to resolve office issues and arrange repairs.
- Order snacks, supplies, and other necessities, and coordinate cleaning services and office maintenance.
- Research solutions, identify appropriate resources, and take ownership of tasks through completion.
- Identify gaps, address potential issues before they escalate, and handle ad hoc requests as business needs evolve.
View Full Description & ApplyYou'll be redirected to the employer's site
