Operations and Account Support Coordinator
New
V
Virtual Staff 365Building Remediation
Philippines, Australian Eastern Standard TimeFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- SharePointProject CoordinationMicrosoft ExcelMicrosoft Office
Requirements
- Proven administrative and coordination experience within the construction or building remediation industry
- Excellent written and verbal English communication skills for professional email coordination and stakeholder management
- High level of organisational and time-management skills with a strong attention to detail
- Demonstrated experience handling project documentation, tracking schedules, and managing compliance records
- Proficiency in Microsoft Office, including Word, Excel, and Outlook, at an intermediate to advanced level
- Experience utilising online collaboration tools such as Microsoft Teams, OneDrive, and SharePoint
- Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment
- Reliable and self-managing when working in a remote environment
- Ability to work full-time hours aligned to Australian Eastern Standard Time business hours
Responsibilities
- Provide day-to-day administrative, scheduling, and operational support to the Chief Operating Officer
- Assist the Account Manager with client documentation, correspondence, and record keeping
- Track client deliverables, action items, and follow-ups to ensure timely completion
- Assist in tracking project timelines, schedules, and progress updates
- Coordinate communication between internal teams, site teams, contractors, and clients
- Monitor and track expiration dates for company trade licences, permits, and regulatory registrations
- Coordinate the timely renewal of company licences and compliance documentation
- Track employee certifications, insurance policies, and professional licences
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