Accounts Payable Specialist
New
H
Headlands ResearchClinical Research
Australia, Canada, Ireland, United Kingdom, United StatesFull-TimeMiddle
Salary60,000 - 65,000 USD per year
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Job Details
- Experience
- 4+ years of progressive Accounts Payable experience
- Required Skills
- Microsoft ExcelNetSuite
Requirements
- 4+ years of progressive Accounts Payable experience
- Experience preparing and filing annual 1099s
- Experience administering or supporting an expense management platform (e.g., Emburse, Concur, Ramp, Expensify)
- Experience supporting multiple business entities, locations, or operating companies
- Strong understanding of accounts payable processes, controls, and best practices
- Advanced attention to detail with exceptional organizational skills
- Strong Microsoft Excel skills
- Excellent communication and customer service skills
- Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently
- Experience with NetSuite ERP preferred
- Experience processing ACH, wire transfers, and electronic vendor payments preferred
- Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred
Responsibilities
- Process vendor invoices accurately and efficiently within NetSuite
- Prepare ACH, wire, and other electronic vendor payments
- Manage vendor onboarding, payment portals, W-9 documentation, and banking information
- Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies
- Monitor multiple AP inboxes and respond promptly to internal and external inquiries
- Review, audit, and process employee expense reports through the company's expense management system
- Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training
- Partner with site leaders and department managers to obtain invoice and expense approvals
- Perform monthly corporate credit card coding and reconciliations
- Prepare and file annual 1099s for multiple legal entities
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