Executive Assistant / Operations Coordinator
New
1
16VCVenture Capital
Remote, overlap during core business hoursContractMiddle
Salary500 - 1,200 USD per month
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Job Details
- Languages
- English
- Experience
- 2+ years
- Required Skills
- Project ManagementMicrosoft OfficeGoogle WorkspaceSlackNotion
Requirements
- 2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication in English.
- High attention to detail and ability to manage multiple priorities.
- Comfortable working independently in a remote environment.
- Proactive mindset with a strong sense of ownership.
- Ability to maintain confidentiality and professionalism.
- Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, Zoom, Slack, and Notion or similar productivity tools.
Responsibilities
- Manage executive calendars, scheduling, and meeting coordination across multiple time zones.
- Organize investor, founder, and partner meetings.
- Prepare agendas, take meeting notes, and follow up on action items.
- Coordinate travel, accommodations, and itineraries when required.
- Support internal operations, documentation, and process improvements.
- Maintain organized records, files, and internal knowledge bases.
- Assist with preparing presentations, reports, and spreadsheets.
- Coordinate virtual events, webinars, and team meetings.
- Liaise with founders, investors, vendors, and external partners professionally.
- Handle confidential information with discretion.
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