Executive Operations Coordinator
M
MaiorProfessional Services
Georgia. North Macedonia. Romania. Poland. South Africa. Serbia, Four-hour overlap with US Eastern (New York) mornings.Full-TimeMiddle
Salary$2,500-2,750 per month
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Job Details
- Experience
- 3+ years
- Required Skills
- Project ManagementArtificial IntelligenceLLM
Requirements
- 3+ years of combined executive assistant and project management experience.
- AI-fluency with an understanding of structuring LLMs, building skills/workflows, and implementing guardrails.
- Hands-on experience with light automation and agent-building tools like Make or Zapier.
- Strong logical block-by-block workflow design skills.
- Exceptional attention to detail with the ability to produce client-ready work.
- Ability to manage dependencies and keep team members and vendors on task.
- Professional communication skills with the ability to provide feedback and push back on vendors.
- Proactive problem-solving mindset and a willingness to learn new technologies independently.
- Ability to adapt to different firm and client personalities.
Responsibilities
- Manage the CEO’s calendar and proactively work backwards from upcoming deadlines.
- Keep existing team members on task and delivering on time.
- Manage vendors by tracking progress, chasing updates, and unblocking issues.
- Handle administrative tasks for new client onboarding, including interview tracking and scheduling.
- Identify and automate repeatable business processes.
- Develop AI skills, workflows, and light automations to accelerate client deliverables.
- Provide analytical support by asking follow-up questions and connecting data across the business.
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