Administrative Assistant, Distribution Leads
J
JobgetherFinancial Services
Based in United StatesFull-TimeMiddle
Salary$56,650–$84,970 annually
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Job Details
- Experience
- 2–4 years
- Required Skills
- Microsoft ExcelMicrosoft OfficeStakeholder managementPowerPoint
Requirements
- Associate’s or Bachelor’s degree in Business Administration, a related discipline, or equivalent professional experience.
- 2–4 years of experience in administrative support, office coordination, executive assistance, or a similar role.
- Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
- Excellent written and verbal communication skills with a professional approach to stakeholder interactions.
- High attention to detail and commitment to accuracy in all administrative tasks.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with virtual meeting platforms and basic audio-visual technologies.
- Ability to manage confidential information with discretion and sound judgment.
- Strong customer service mindset with excellent interpersonal skills.
- Ability to work effectively both independently and as part of a distributed team.
- Flexibility, adaptability, and confidence working in a changing business environment.
Responsibilities
- Provide professional administrative support to senior leaders, ensuring timely follow-up and effective coordination of activities.
- Manage calendars, schedule meetings, coordinate logistics, and support virtual and in-person meeting preparation.
- Arrange domestic and international travel, including transportation, accommodations, and detailed itineraries.
- Prepare and process expense reports while ensuring accuracy and timely submission.
- Develop and format correspondence, reports, presentations, and other business documents.
- Coordinate conference room reservations, catering requirements, and virtual meeting technology needs.
- Maintain organized electronic and physical filing systems while ensuring confidentiality of sensitive information.
- Support purchase order requests and collaborate with finance and sourcing teams on vendor payment processes.
- Prioritize multiple responsibilities, meet deadlines, and provide updates on ongoing activities.
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