Virtual Executive Assistant (Construction and/or Real Estate)
J
JobgetherConstruction, Real Estate
Based in India, Availability to work with meaningful overlap during U.S. business hours.Full-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- Minimum of 5 years
- Required Skills
- Project ManagementJiraTime ManagementGoogle WorkspaceAsanaNotion
Requirements
- Minimum of 5 years of experience supporting senior executives, founders, or leadership teams in fast-paced environments.
- Previous experience as an Executive Assistant, Virtual Executive Assistant, or Executive Business Partner.
- Strong experience managing complex calendars and multiple high-priority initiatives simultaneously.
- Demonstrated project coordination skills to oversee concurrent operational workstreams.
- Excellent organizational, planning, and time management abilities.
- Outstanding written and verbal communication skills in English.
- Strong judgment, discretion, and ability to handle confidential information.
- Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets).
- Experience using AI-powered productivity tools and meeting assistants such as Fireflies or similar.
- Familiarity with project management tools such as Asana, ClickUp, Notion, Monday.com, or Jira.
- Ability to work independently in a fully remote environment.
- Availability to work with meaningful overlap during U.S. business hours.
Responsibilities
- Manage and optimize the executive's calendar, coordinating meetings across multiple stakeholders and time zones.
- Prepare agendas, briefing materials, presentations, and supporting documentation.
- Utilize AI-powered meeting tools to capture discussions, generate summaries, and track action items.
- Oversee executive communications by managing inboxes, prioritizing correspondence, and drafting responses.
- Coordinate multiple operational and strategic projects simultaneously, maintaining trackers and status reports.
- Drive accountability across teams by monitoring deliverables and identifying risks.
- Collaborate with vendors, consultants, contractors, and stakeholders to ensure alignment.
- Organize domestic travel arrangements, logistics, and expense reporting.
- Support weekly planning sessions and identify opportunities to streamline workflows.
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