Executive Operations Lead
New
P
Partnership for Large Election JurisdictionsNonprofit Election Administration
This role must be located and performed within the United States, 9a and 5p ETFull-TimeSenior
Salary91,983 - 109,906 USD per year
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Job Details
- Experience
- At least 5 years of experience in executive operations/support, project coordination, or similar role.
- Required Skills
- Project ManagementStakeholder managementCRMGoogle Workspace
Requirements
- At least 5 years of experience in executive operations/support, project coordination, or similar role.
- Demonstrated experience supporting a senior executive, leadership team, or high-visibility function.
- Exceptional project management skills (ability to track action items, deadlines, owners, decisions, and follow-up).
- Ability to follow up persistently and professionally with senior leaders, staff, and external stakeholders.
- Strong written communication skills including clear emails, agendas, summaries, and briefing notes.
- Experience preparing leadership for meetings, presentations, and priority external engagements.
- Proficiency with Google Workspace, Zoom, project management systems, and CRMs.
- Ability to work professionally with sound judgment, discretion, and emotional intelligence.
Responsibilities
- Maintain the Executive Office master action tracker to ensure all important commitments are completed.
- Capture commitments, key decisions, and next steps from executive meetings.
- Coordinate with staff, contractors, and partners to move deliverables through to completion.
- Draft follow-up emails, recap notes, and internal task assignments.
- Prepare briefing materials, agendas, background notes, and talking points for high-stakes meetings.
- Compile agendas and materials for Executive check-ins and board governance meetings.
- Create and maintain Executive Office systems for document storage, file organization, and workflow processes.
- Coordinate logistics for board meetings, retreats, and priority engagements.
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