Chief of Staff / Executive Administrative Assistant
New
C
CodeForceSaaS / Telecom / Tech
United States. El Salvador. IsraelFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- JiraMicrosoft OfficeGoogle WorkspaceAsana
Requirements
- 3+ years of experience in Executive Assistant, Chief of Staff, Project Coordinator, or Operations roles.
- Advanced proficiency with Google Workspace and Microsoft Office.
- Experience with project management tools (e.g., Asana, ClickUp, Monday.com, Jira, or Trello).
- Experience documenting processes and creating SOPs.
- Experience working with AI tools (e.g., ChatGPT, Claude, Gemini, or Microsoft Copilot).
- Ability to prioritize multiple projects with minimal supervision.
- Strong attention to detail.
- Strong written and verbal English communication skills.
- Comfortable working in a fast-paced technology environment.
- Experience supporting a CEO or executive team (preferred).
- SaaS, telecom, MSP, or software company experience (preferred).
- Familiarity with Agile project management (preferred).
Responsibilities
- Manage the CEO's calendar and priorities.
- Schedule meetings and coordinate with employees, customers, and vendors.
- Prepare meeting agendas and document action items.
- Follow up with department managers to ensure deadlines are met.
- Maintain project trackers and executive dashboards.
- Organize documentation and standard operating procedures (SOPs).
- Create and maintain processes using documentation platforms.
- Assist with hiring coordination and interview scheduling.
- Track company KPIs and prepare executive reports.
- Identify bottlenecks and recommend process improvements.
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