Virtual Executive Assistant
New
F
Fresh PrintsOperations Support
India and the Philippines, Meaningful overlap with U.S. business hours requiredFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementGoogle WorkspaceSlackAsanaNotion
Requirements
- 3+ years of experience supporting senior executives, founders, or leadership teams
- Previous experience as an Executive Assistant, Virtual Executive Assistant, Executive Operations Coordinator, or similar role
- Exceptional organizational and time-management skills
- Strong written and verbal English communication skills
- High attention to detail and follow-through
- Ability to manage confidential information with discretion and professionalism
- Experience managing executive calendars and inboxes
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets)
- Experience with Fireflies, AI meeting assistants, or similar productivity tools
- Familiarity with project management and collaboration tools such as Slack, Notion, Asana, ClickUp
Responsibilities
- Own calendar management end-to-end, including scheduling, rescheduling, prioritization, and protecting focus time
- Coordinate meetings across multiple stakeholders and time zones
- Prepare meeting agendas, relevant documents, context, and supporting materials in advance
- Utilize Fireflies or similar AI-powered meeting tools to capture meeting transcripts
- Convert meeting discussions into concise notes, summaries, and actionable next steps
- Manage and triage email communications daily
- Coordinate domestic travel arrangements, including flights, hotels, transportation, and itineraries
- Process, reconcile, and track expense submissions and receipts
- Maintain task trackers, reminders, and priority lists
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