Marketing Operations Coordinator
New
A
AgentReal Estate
Location: Costa Rica; Secondary Locations: Argentina, Mexico, Paraguay, Colombia, 9:00am - 5:00pm CSTFull-TimeMiddle
Salary2,500 USD per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementBudget management
Requirements
- 3+ years in marketing operations, field marketing, or logistics-and-admin roles.
- Proven experience in event and conference production including AV, booth, and shipping logistics.
- Experience with back-office finance operations (GL coding, payment cycles, expense reconciliation).
- Strong procurement, print management, and fulfillment skills.
- Ferociously organized and deadline-driven with an owner's mindset.
- Experience using AI and systems for automating ops workflows.
- Proficiency with tools such as Ramp, Docusign, and project/ops stacks.
- Valid passport and ability to travel to the US up to 4x per year for approximately one week.
- Strong written and spoken English.
- Reliable remote work setup.
Responsibilities
- Run events and conferences end-to-end including venue, catering, AV, and booth setup.
- Manage the money trail by reconciling budgets, managing invoice cycles, and GL-coding vendor invoices.
- Reconcile cardholder receipts and maintain spend spreadsheets.
- Manage marketing inventory, including restocking, storage, and promo item ordering.
- Handle print management, shipping of materials, and workbook fulfillment.
- Administer vendor contracts and IC agreements using Docusign.
- Coordinate schedules across principals and the team.
- Act as assistant to the EVP of Marketing, providing meeting prep and triaging action items.
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