Bilingual Admin Assistant
Based in the PhilippinesFull-TimeEntry
Salary not disclosed
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Job Details
- Languages
- Spanish, English
- Experience
- 1–2 years
- Required Skills
- Microsoft OfficeData entryCRM
Requirements
- Conversational to fluent proficiency in Spanish and English — written and spoken (firm requirement)
- 1–2 years of administrative, virtual assistant, or office support experience
- Comfortable with CRM tools, Microsoft Office, and similar platforms
- Strong attention to detail with ability to manage multiple tasks simultaneously
- Reliable internet connection and a dedicated remote workspace
- Proactive communicator who follows through independently
Responsibilities
- Communicate with Spanish-speaking clients and prospects via phone, email, and messaging, translating and interpreting between English and Spanish as needed
- Manage and update records in our CRM (GoHighLevel), including contacts, pipeline stages, and task assignments
- Support agent onboarding by sending welcome materials, tracking document submissions, and following up on outstanding items
- Draft and format correspondence, reports, and internal communications in both English and Spanish
- Coordinate scheduling, calendar management, and follow-ups for agency leadership
- Assist with data entry, compliance documentation, and file management
- Handle inbound inquiries and route them to the appropriate team member
- Support ad hoc administrative projects as assigned
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