CEO Executive Assistant
New
H
HireHawkRecruitment Operations
Bogotá, Colombia. Buenos Aires, Argentina. Mexico City, Mexico. Lima, Peru. Quito, Ecuador. San Salvador, San Salvador Department, El SalvadorFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 5+ years
- Required Skills
- Operations ManagementGoogle WorkspaceSlackQuickBooks
Requirements
- 5+ years of experience as an Executive Assistant, Operations Assistant, Administrative Manager, or similar role
- Strong calendar, inbox, scheduling, and executive support experience
- Excellent written and verbal English communication skills
- High attention to detail with strong follow-through across multiple deadlines
- Ability to handle confidential information with professionalism and discretion
- Comfort working independently in a remote startup environment
- Strong organizational judgment and the ability to anticipate needs before being asked
Responsibilities
- Own the CEO’s calendar with strong prioritization, accurate scheduling, and clear follow-up blocks
- Monitor, organize, and manage executive inboxes so important messages, requests, and deadlines are never missed
- Coordinate meetings across internal teams, external partners, candidates, and other stakeholders
- Prepare daily and weekly calendar reviews to reduce conflicts and keep leadership aligned
- Coordinate executive travel logistics for business trips, speaking engagements, and related schedules
- Vet incoming speaking opportunities and help ensure the right events receive leadership attention
- Support onboarding, PTO tracking, Gusto requests, and other people operations workflows
- Assist with monthly budget reconciliations, QuickBooks reviews, invoice approvals, and finance admin follow-up
- Help manage insurance renewals, audits, compliance documentation, and related administrative processes
- Keep reporting documents, inventory forecasts, travel updates, and business coordination details accurate and current
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