Coordinator, Regional Events & Meetings
New
India, Ability to support occasional early/late meetings across time zonesFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 2+ years
- Required Skills
- Microsoft ExcelCustomer serviceMicrosoft OfficeStakeholder managementCRM
Requirements
- Bachelor’s degree in Business Administration, Events Management, Communications, or related field.
- 2+ years of experience in event coordination, administration, association work, or similar operational roles.
- Strong proficiency in Microsoft Excel and Microsoft Office tools.
- Familiarity with CRM/event platforms (e.g., Cvent) is an advantage.
- Excellent organizational and multitasking skills with strong attention to detail.
- Strong customer service orientation with the ability to communicate professionally and diplomatically with senior stakeholders and members.
- Excellent written and verbal English communication skills.
- Ability to work in a structured, process-driven environment with tight deadlines and shifting priorities.
- Willingness to travel internationally and domestically up to 15% and support occasional early/late meetings across time zones.
- Proactive, solution-oriented mindset with strong teamwork and coordination skills.
Responsibilities
- Manage end-to-end registration processes for assigned global events, including setup of event listings in CRM systems, configuration of fees, confirmations, waivers, and cancellation policies.
- Oversee attendee data management, including registration lists, waitlists, payments, invoicing, receipts, and reconciliation using CRM tools and Excel.
- Coordinate hotel rooming lists, vendor communications, event logistics, shipping, packing, badge creation, and on-site registration operations.
- Serve as the primary point of contact for member inquiries, providing timely and professional customer service via email and phone.
- Produce and distribute accurate registration reports, event data, and tracking updates for internal stakeholders and leadership teams.
- Support event communications including emails, website updates, promotional content, and on-site materials.
- Maintain and update event procedures and documentation while supporting continuous process improvement initiatives.
- Assist with event planning activities such as registration launch coordination, F&B selections, dietary requirements, and vendor liaison activities.
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