Administrative Assistant - Procurement
Inactive
M
Mullins MechanicalMechanical Construction
Ability to work remotelyFull-TimeMiddle
This job is no longer active. We keep the page for reference, but the employer may not accept new applications.
Salary55,000 - 85,000 USD per year
Job Details
- Required Skills
- SalesforceMicrosoft OfficeTime Management
Requirements
- Excellent organizational, documentation, and time-management skills.
- Ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office applications.
- Strong attention to detail and problem-solving skills.
- Ability to work in a fast-paced, deadline-driven environment.
Responsibilities
- Provide administrative support to estimators, preconstruction managers, and department leadership.
- Collect and maintain preconstruction documentation such as bid invitations, vendor/subcontractor quotes, and estimate reports.
- Assist with bid and proposal preparation including exhibits, narratives, and schedules.
- Maintain a Preconstruction Calendar for bid due dates, addenda, and submission requirements.
- Use Building Connected software to coordinate with vendors, subcontractors, and suppliers.
- Input and maintain data in Salesforce for estimating and project management systems.
- Maintain preconstruction filing systems per company standards.
- Support handoff from preconstruction to operations with project start-up documentation.
- Prepare meeting agendas and notes.
- Track preconstruction metrics like bid volume and win/loss data.