Operational Assistant
New
Philippines, PH TimezonePart-TimeMiddle
SalaryAt least 1,000 USD per month
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Job Details
- Required Skills
- AccountingGoogle WorkspaceQuickBooksNotion
Requirements
- Bachelor’s degree or higher in Finance, Accounting, Business, or a related field.
- Proven experience in administrative, financial operations, or operational support roles.
- Strong analytical and organizational skills.
- Experience handling complex invoicing operations.
- Professional communication skills, both written and verbal.
- Ability to work independently.
- Ability to thrive in fast-paced, changing environments.
- Detail-oriented.
Responsibilities
- Manage documents, trackers, and operational workflows.
- Oversee and audit Hubstaff time tracking for all contractors and external staff.
- Prepare and send client contracts using established templates.
- Track key deadlines and ensure critical actions are followed up on.
- Own and manage the invoicing process.
- Assist in processing salary and contractor payments.
- Support with finance-related admin including receipts, documentation, and reconciliations.
- Proactively spot and resolve payment delays, discrepancies, or red flags.
- Research relevant awards, events, partnerships, and apply to them as needed.
- Support with ad hoc projects, market research, and executive reporting.
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