Virtual Administrative Assistant
New
H
HireHawkConstruction Risk Consulting
Bogotá, Bogota, Colombia. Mexico City, Mexico City, Mexico. Managua, Managua, Nicaragua. San Salvador, San Salvador Department, El Salvador. Tegucigalpa, Francisco Morazán Department, Honduras. Santiago, Santiago Metropolitan Region, Chile, 8:00 a.m. - 5:00 pm ESTFull-TimeMiddle
Salary1,200 - 1,500 USD per month
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Job Details
- Languages
- English, Spanish
- Experience
- 1+ years
- Required Skills
- Customer serviceWritten communicationCRM
Requirements
- Bilingual fluency in English and Spanish (verbal and written)
- 1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator
- Proven calendar management and appointment scheduling experience
- Confidence and professionalism speaking with clients over the phone
- Strong written communication skills
- Ability to work autonomously and deliver high-quality work without constant check-ins
- Strong ownership and follow-through
Responsibilities
- Keep the owner and sales team’s calendars clean, accurate, and optimized so priorities happen on time
- Schedule appointments end-to-end (confirmations, reminders, reschedules, and follow-ups) with strong attention to details and time zones
- Serve as a professional first point of contact for clients by phone, ensuring every call feels organized, confident, and helpful
- Support the sales team with research that improves outreach and conversations
- Create and maintain a dependable follow-up system so no client request, appointment, or action item gets dropped
- Coordinate across stakeholders to keep work moving without bottlenecks
- Keep information organized across tools so the team always knows the latest status
- Spot gaps and proactively suggest improvements to workflows, templates, and coordination routines
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