Associate Chief of Staff
New
F
First Help FinancialFinancial Services
Remote anywhere within the U.S with the expectation to travel to our headquarter office located at 160 Gould Street, Suite 100, Needham, MA 02494 at least 6 times per yearFull-TimeMiddle
SalaryAt least 102,000 USD per year
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Job Details
- Experience
- 3+ years
- Required Skills
- Project ManagementMicrosoft ExcelMicrosoft OfficeStakeholder managementPowerPoint
Requirements
- 3+ years of experience supporting executives in senior leadership or high-growth environments.
- Proven ability to work with and influence high-performing executives.
- Strong ability to manage ambiguity and implement structure.
- Exceptional organizational, project management, and planning skills.
- Demonstrated ability to manage multiple priorities with a high sense of urgency.
- Highly professional communicator with strong writing, interpersonal, and stakeholder management skills.
- Assertive and proactive, with the confidence to challenge and influence.
- Tech-savvy, with proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams).
- Comfort leveraging AI tools.
- High level of discretion, confidentiality, and emotional intelligence.
Responsibilities
- Act as an advisor and right-hand to executives, managing upward to ensure alignment on priorities and execution.
- Drive accountability across leadership teams, ensuring performance goals and timelines are met.
- Coach and elevate executive effectiveness, improving decision-making and communication.
- Lead initiatives to enhance executive performance and implement scalable solutions.
- Bring structure to fast-paced leadership environments and improve process efficiency.
- Leverage AI and technology platforms to improve efficiency through automation.
- Manage executive calendars, meetings, and travel logistics.
- Prepare meeting materials, agendas, presentations, and executive briefings.
- Maintain the operating rhythm for senior leaders, including follow-ups and communication flow.
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