Accounts & Administrative Coordinator

New

Brazil, U.S. time zonesContractMiddle

Salary1,200 - 1,500 USD per month

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Job Details

Proven experience in bookkeeping or accounting, ideally within property management or real estate (mandatory)
Hands-on experience with ResMan or similar property management accounting systems
Strong background in accounts payable and credit card reconciliation processes
Prior experience providing administrative or executive support to senior leadership
Strong written and spoken English with a professional and proactive communication style
Experience working remotely with international teams, ideally US or UK-based companies (required)
Familiarity with tools such as Google Workspace, Slack, Zoom, Excel, and Smartsheet
Strong organizational skills with the ability to manage recurring tasks and deadlines accurately
High attention to detail and ability to maintain error-free financial records
Ability to work independently in a structured, deadline-driven environment

Enter and manage accounts payable transactions with accurate coding by property and category
Post financial transactions into property management systems (e.g., ResMan) with high accuracy
Perform credit card reconciliation, matching transactions with receipts and resolving discrepancies
Execute recurring financial workflows such as deposits, corrections, and utility bill-back processes
Prepare operational reports and support data formatting for tools like Smartsheet
Maintain organized financial and operational records across multiple systems (Drive, email, spreadsheets)
Provide direct administrative support to leadership, including scheduling, follow-ups, and task coordination
Support property management and operations teams with day-to-day administrative needs
Maintain consistency and accuracy across all financial and administrative processes

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