Project Coordinator
New
Full-time USA, Central Time ZoneFull-TimeEntry
Salary60,000 - 75,000 USD per year
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Job Details
- Experience
- 1–3 years
- Required Skills
- Project ManagementProject CoordinationGoogle Workspace
Requirements
- 1–3 years of professional experience in project coordination, project management, or creative/digital production.
- Background in either project management/production within an agency, studio, or in-house creative team, or a digital/software/creative technology environment.
- High level of technical and digital literacy.
- Exceptional organization and attention to detail.
- Strong written and verbal communication skills.
- Self-aware and proactive with independent prioritization skills.
- Comfortable working in a fast-moving, deadline-driven environment.
- Proficiency in or ability to quickly learn project management and collaboration tools (e.g., ClickUp, Google Workspace, Slack, Box).
- Professional, dependable, and collaborative.
- Bachelor’s degree in Business, Communications, Project Management, Production, a related field, or equivalent professional experience.
Responsibilities
- Support Project Managers and Senior Project Managers in the day-to-day execution of client engagements, including scheduling, meeting coordination, note-taking, and follow-up tracking.
- Maintain project hygiene in ClickUp and other internal tools — keeping tasks, statuses, owners, due dates, and documentation accurate and up to date.
- Coordinate cross-functional team logistics across design, engineering, QA, and account teams to keep work moving on schedule.
- Help draft and circulate meeting agendas, status updates, action item recaps, and weekly client communications.
- Support resourcing and utilization workflows, including weekly schedule updates, time-tracking compliance, and flagging conflicts or gaps to the Project Manager or Director of Operations.
- Manage contractor and vendor invoices end to end — collecting, reviewing for accuracy, routing for approval, and partnering with finance on submission.
- Provide general project coordination support across non-billable internal initiatives and operational projects when bandwidth allows.
- Proactively raise your hand when capacity opens up, prioritize across competing requests, and partner with the Director of Operations on back-burner initiatives that improve how the agency operates.
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