Healthcare Applicant Operations Specialist
New
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PearlHealthcare
Metro Manila, Philippines. Davao Region, Philippines. Central Visayas, Philippines. Central Luzon, Philippines. Mexico City, Mexico City, Mexico. Buenos Aires, Buenos Aires, Argentina; LATAM: Mexico City (Mexico), Bogotá (Colombia), Buenos Aires (Argentina); Philippines: Manila, Cebu, Davao, Monday to Friday | 9:00 AM to 5:00 PM (PST)ContractMiddle
Salary not disclosed
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Job Details
- Experience
- 2+ years
- Required Skills
- Time ManagementGoogle WorkspaceSlack
Requirements
- 2+ years of experience in healthcare operations, patient intake, telehealth, or patient-facing support roles.
- Experience supporting executives in a healthcare or regulated environment.
- Working knowledge of HIPAA and healthcare compliance standards.
- Excellent organizational, time management, and written/verbal communication skills.
- High level of discretion, reliability, and attention to detail.
- Ability to manage multiple priorities and stakeholders simultaneously.
- Tech-savvy and confident navigating digital systems and scheduling platforms.
- Strong problem-solving and proactive coordination skills.
- Proficiency in Google Workspace (Docs, Sheets, Calendar).
- Experience with email/calendar management, Zoom, and Slack.
Responsibilities
- Manage and maintain multiple executive calendars, scheduling meetings and resolving conflicts proactively.
- Coordinate internal and external meetings, prepare agendas, and manage executive correspondence.
- Co-lead and support high-level projects by tracking timelines, follow-ups, and deliverables.
- Prepare reports, presentations, and executive documentation.
- Ensure executives are aligned on priorities, deadlines, and scheduling requirements.
- Support executives with patient scheduling and related coordination requirements.
- Liaise with healthcare staff to align priorities and ensure smooth communication.
- Ensure adherence to HIPAA and healthcare data privacy standards.
- Maintain secure documentation and follow compliance-related processes.
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