Executive Assistant

New

This role is ideally based in or around Enderby, BC. However, we are open to a fully remote candidate who is the right strategic fit.Full-TimeExecutive

Salary not disclosed

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Job Details

Experience: 5+ years
Required Skills: Project ManagementTime ManagementWritten communicationMicrosoft Office SuiteCritical thinkingVerbal communicationGoogle WorkspaceAsanaNotion

Requirements

5+ years supporting senior executives in fast-paced, high-growth, or high-performance environments
Proven ability to operate as a strategic partner, not just an administrative supporter
Mastery of organization, prioritization, and time management
Outstanding written and verbal communication skills
Strong business acumen — able to distill complex information into actionable insights
High proficiency in Google Suite, Asana, Notion, or similar project management tools
Discretion, judgment, and professionalism in handling sensitive information
A proactive, solution-oriented mindset with strong critical thinking skills
Experience in manufacturing, industrial operations, healthcare, wellness, or high-performance organizations is considered an asset

Responsibilities

Manage and maintain the Founder’s email inbox (Outlook), including prioritization, drafting responses, and flagging urgent matters
Coordinate and optimize complex business and personal calendars
Schedule meetings, calls, travel, and appointments with precision
Prepare meeting agendas, materials, and follow-up action items
Draft polished communications in the Founder’s voice
Oversee daily administrative tasks to ensure operational efficiency
Manage documentation, contracts, and confidential records
Work alongside the Bookkeeper using Sage for expense tracking and financial documentation support
Process and reconcile expenses
Manage personal calendar commitments and scheduling

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