Payroll Specialist
V
Vital FarmsFood
Remote within the United States; unable to employ individuals residing in the following states: Alaska, Hawaii, Mississippi, Montana, North Dakota, South Dakota, West Virginia and WyomingFull-TimeMiddle
Salary80,000 - 95,000 USD per year
Apply NowOpens the employer's application page
Job Details
- Experience
- 3+ years
- Required Skills
- Microsoft ExcelAttention to detailWorkday
Requirements
- 3+ years of end-to-end, multi-state payroll processing experience (multi-location a plus).
- Strong knowledge of payroll laws and confidentiality/controls best practices.
- Hands-on payroll tax support (garnishments, W-2s, agency notices) with a payroll provider.
- Proficient with payroll/timekeeping/HRIS tools (e.g., UKG, ADP, Workday, Paycom) and quick to learn new systems.
- Advanced Excel skills (lookups, pivot tables) and comfort with large datasets/reconciliations.
- Exceptional attention to detail and follow-through.
- Ability to work independently and navigate ambiguity in a fast-paced environment.
Responsibilities
- Process multi-state, biweekly payroll accurately and on time, including new hires, terminations, job changes, and pay adjustments.
- Administer payroll changes in the payroll/HRIS system (earnings, deductions, taxes, garnishments, and direct deposit) and validate data for accuracy.
- Review and audit timesheets, PTO, and leave entries; follow up with People Business partners to resolve discrepancies prior to payroll processing.
- Prepare, reconcile, and submit payroll files (including off-cycle checks) and support month-end/quarter-end/year-end payroll close activities.
- Partner with Finance to reconcile payroll registers to the general ledger, support variance analysis, and maintain strong payroll controls.
- Support payroll tax processes (setups/updates, notices, and reconciliations) and collaborate with vendors to ensure timely and accurate filings.
- Respond to crew payroll questions (pay statements, taxes, deductions, timekeeping, and leave impacts) with confidentiality and excellent customer service.
- Ensure payroll practices comply with applicable wage and hour laws and internal policies; help maintain SOX-ready documentation and audit trails.
- Create and maintain payroll procedures, checklists, and training resources; identify opportunities to streamline processes and improve accuracy.
- Generate routine and ad hoc payroll reports to support Finance and People Operations (headcount, labor costs, deductions, and audit support).
View Full Description & ApplyYou'll be redirected to the employer's site
