Senior Executive Assistant - Consulting & Investing
New
P
PearlInternal Admin / Executive Assistance
Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina), Manila, Cebu, Davao, Anywhere Remote, CSTFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 7+ years
- Required Skills
- Google WorkspaceSlackNotion
Requirements
- 7+ years of experience as a senior Executive Assistant or in an equivalent operations-heavy role
- Proven experience supporting high-performing, fast-paced executives
- Strong operations and systems-thinking mindset
- Advanced calendar and time management skills
- Hands-on experience using Notion as a primary operating system
- Comfort leveraging AI tools to increase speed and efficiency
- Excellent written and verbal English communication
- Ability to operate independently and push back when necessary
- Proficiency in Notion
- Proficiency in Slack
- Proficiency in Google Workspace
Responsibilities
- Track commitments and follow up consistently until completion.
- Flag missed priorities and execution gaps proactively.
- Structure daily and weekly plans to maximize focus and output.
- Adapt plans quickly as priorities and constraints change.
- Own deep, intentional calendar blocking across professional and personal commitments.
- Manage multiple workflows spanning consulting, investing, and personal logistics.
- Proactively block time for workouts, meals, sleep routines, and personal priorities.
- Anticipate constraints and plan around limited availability during meetings.
- Maintain all tasks, planning, and documentation in Notion.
- Organize ideas, drafts, and meeting notes into clear, executable workflows.
- Push work from partial completion to fully shipped using structured execution methods.
- Continuously improve systems using AI and automation.
- Draft and refine emails in the executive’s voice when required.
- Coordinate with external partners such as consultants and finance professionals.
- Manage meeting notes, follow-ups, and relationship touchpoints.
- Support consulting, promotional, and business-related communications.
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