Equity Administration Analyst
New
United StatesFull-TimeMiddle
Salary125,000 - 150,000 USD per year
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Job Details
- Experience
- 5+ years
Requirements
- 5+ years of experience in equity administration, compensation, or total rewards, ideally in a public company or complex, high-growth environment
- Strong understanding of equity structures, cap tables, vesting schedules, and equity management systems
- Solid foundation in compensation principles, including benchmarking, analysis, and annual compensation cycles
- High attention to detail with a strong focus on data accuracy, governance, and control frameworks
- Ability to independently build and improve processes in ambiguous or evolving environments
- Strong cross-functional communication skills with experience partnering across Finance, Legal, and HR
- Comfortable managing sensitive financial and employee data with discretion and integrity
- Experience with SEC reporting, proxy statements, audits, or regulatory disclosures (nice to have)
- Certification such as Certified Compensation Professional or equivalent (nice to have)
- Experience with global or multi-jurisdiction equity or compensation programs (nice to have)
Responsibilities
- Own end-to-end equity administration processes, including grants, vesting, exercises, terminations, cancellations, and record maintenance in alignment with equity plans and board approvals
- Maintain and ensure accuracy of the company’s cap table and equity administration systems, including governance standards and access controls
- Partner with Finance and Legal teams to support audits, financial reporting, and corporate transactions through accurate, well-documented equity data
- Support proxy statement preparation and executive compensation disclosures by compiling, reconciling, and validating equity and compensation information
- Assist HR and Finance teams with compensation planning cycles, benchmarking, job leveling, and compensation analysis as needed
- Collaborate with Payroll and HR to ensure accurate processing of equity-related payroll, tax withholding, and employee communications
- Design and improve scalable equity and compensation processes, workflows, and controls to increase efficiency and reduce operational risk
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