Executive Assistant

New

United StatesFull-TimeExecutive

Salary39 - 45 USD per hour

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Job Details

Associate’s degree or equivalent experience
At least 5+ years of executive administrative support experience
Proven experience supporting multiple executives simultaneously in a fast-paced, complex environment
Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, OneNote)
Strong experience with travel coordination
Strong experience with vendor communication
Strong experience with administrative financial processes such as budgeting or expense management
Excellent organizational skills with the ability to manage multiple priorities independently and efficiently
Strong communication and interpersonal skills
High attention to detail and discretion in handling sensitive information
Ability to work autonomously, anticipate needs, and support senior leadership with a proactive mindset

Provide comprehensive executive administrative support to four commercial leaders, ensuring efficient coordination of daily activities and priorities
Manage complex calendars, schedule meetings, coordinate travel arrangements, and handle end-to-end expense reporting
Support internal communications, including Town Halls, presentations, organizational updates, and email distribution list management
Maintain and update organizational charts and leadership documentation to ensure accuracy and alignment
Assist with budgeting activities, including invoice processing, cost center tracking, and vendor relationship coordination
Organize leadership events, including logistics planning, materials preparation, and on-site or virtual coordination
Ensure smooth operational flow across multiple executive priorities while proactively identifying administrative needs and improvements

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