Finance & Administrative Manager
New
M
MyOutDeskEducation, services, recurring-revenue business models
Philippines, US business hoursFull-TimeManager
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 5+ years
- Required Skills
- NetSuiteQuickBooks
Requirements
- 5+ years of experience in Finance, Accounting, or Administrative Operations
- Experience in a US-facing company
- Strong understanding of US GAAP principles, including revenue recognition basics
- Familiarity with multi-state payroll concepts and compliance considerations
- Hands-on experience with accounting systems such as QuickBooks, NetSuite, or similar
- Proven ability to manage accounts receivable, invoicing, and collections processes
- Experience coordinating with external CPAs, bookkeepers, and fractional CFOs
- Excellent written and verbal English communication skills (CEFR C1+ or equivalent)
- Full-time availability aligned with US business hours
- Experience in education, services, or recurring-revenue business models (preferred)
- Hands-on experience with PEO platforms such as Gusto, Rippling, or Justworks (preferred)
- Background in bookkeeping, accounting certifications, or CPA-track training (preferred)
Responsibilities
- Manage end-to-end client invoicing processes (monthly, per-session, and contract-based billing)
- Ensure invoices are accurate, timely, and aligned with contract terms and pricing structures
- Own collections management, including follow-ups on outstanding invoices and past-due accounts
- Manage the full lifecycle of client and vendor contracts, including renewals and amendments
- Coordinate contractor (1099) payments, ensuring accuracy and timely disbursement
- Act as the primary liaison with PEO providers for W-2 payroll processing, benefits administration, and employee record maintenance
- Manage new hire onboarding administration, including documentation and compliance requirements
- Support monthly financial close in collaboration with the fractional CFO and external accountants
- Review and approve expenses within defined thresholds and company policies
- Coordinate with external CPAs, bookkeepers, and fractional CFOs as needed
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