Operations Assistant to CEO
New
H
HeadQuartersCannabis
Serbia. Mexico, PSTFull-TimeEntry
Salary not disclosed
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Job Details
- Languages
- English
Requirements
- Strong English proficiency (written and spoken), with the ability to communicate clearly and professionally.
- Prior experience in an assistant role is not obligatory, however, experience in roles that involved strong organization, coordination, and attention to detail will be considered an advantage.
- High level of organization and reliability; able to provide consistent, dependable support.
- Clear communicator with a professional and respectful demeanor.
- Motivated to work remotely for a US-based company and support a CEO directly.
- Interest in building a long-term foundation in an Executive / Personal Assistant role.
- Looking for a stable, focused position and willing to learn and master core executive support tasks.
Responsibilities
- Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones.
- Serve as a communication gateway, managing and prioritizing emails and messages with discretion.
- Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO.
- Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments.
- Extract follow-ups from meeting notes, including action items, decisions, and key takeaways.
- Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion.
- Arrange travel and accommodations as needed.
- Prepare basic documents, presentations, and reports.
- Perform other core administrative and support duties as required.
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