All-Round Administrative Assistant / Scheduler
New
H
Hunt StTechnology Services
Philippines, Australian business hours (approx. 9 AM - 5 PM, Monday to Friday)ContractMiddle
Salary1500 - 2500 AUD per month
Apply NowOpens the employer's application page
Job Details
- Required Skills
- Microsoft Office SuiteGoogle SheetsGoogle WorkspaceSlackCRM
Requirements
- Proven experience in administrative support, scheduling, customer service, or similar roles
- Excellent attention to detail with strong organisational skills
- Confident and professional phone manner
- Strong written and verbal communication skills
- Ability to manage multiple tasks and priorities efficiently
- High level of reliability, accountability, and consistency
- Comfortable working independently with minimal supervision
- Experience using scheduling tools, calendars, or basic CRM systems is an advantage
- Problem-solving mindset with a proactive approach to daily tasks
- Experience with Google Workspace (Gmail, Calendar, Sheets, Docs)
- Experience with Microsoft Office Suite
- Experience with Calendly or similar scheduling tools
- Experience with CRM systems (basic use preferred)
- Experience with Zoom / Microsoft Teams / Google Meets
- Experience with Slack or similar communication tools
Responsibilities
- Answer incoming calls professionally and ensure a positive first point of contact
- Make outbound calls for scheduling, confirmations, follow-ups, and coordination
- Take accurate messages and ensure timely communication of key information
- Handle enquiries with clarity, patience, and a solutions-focused approach
- Manage and maintain calendars for school visits
- Coordinate schedules across multiple stakeholders to avoid conflicts
- Perform general administrative duties including data entry and document management
- Maintain accurate records, databases, and internal systems
- Support operational workflows and assist with day-to-day coordination tasks
- Provide reliable support to internal teams to ensure smooth daily operations
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