Bookkeeper Virtual Assistant - Multi-Property Portfolio
S
Scale VirtuallyProperty Management
Philippines, Philippine time zone aligned to US business hoursContractMiddle
Salary not disclosed
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Job Details
- Required Skills
- Microsoft ExcelGoogle SheetsQuickBooks
Requirements
- Proven bookkeeping experience in multi-property environments
- Advanced proficiency in QuickBooks
- Advanced proficiency in Buildium (or similar property management software)
- Ability to work independently, prioritize tasks, and make decisions without daily direction
- Strong analytical mindset for detecting, investigating, and resolving discrepancies accurately
- Excellent written and verbal communication for async reporting
- High attention to detail; mistakes in reconciliations or reporting are unacceptable
- Advanced proficiency in Microsoft Excel
- Proficiency in Google Sheets
- Proficiency in Google Drive
- Proficiency in Gmail
- Proficiency in Adobe PDF
Responsibilities
- Reconcile accounts weekly for each property
- Track tenant payments and deposits
- Maintain property-ledger integrity
- Generate detailed financial reports (P&L statements, cash flow projections)
- Troubleshoot discrepancies independently
- Reconcile credit card transactions and assign accurate categories
- Process vendor invoices, categorize expenses, and schedule payments
- Monitor aging accounts receivable and follow up on delinquent tenants
- Maintain separate ledgers per property and produce consolidated reports
- Track capital expenditures versus routine maintenance
- Resolve integration errors between Buildium and QuickBooks
- Provide supporting documentation for tax preparation
- Assist with occasional administrative or reporting tasks
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