Executive Assistant to Leadership Team
P
ParisleafBranding Agency
United StatesFull-TimeExecutive
Salary$55k - $75k / year
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Job Details
- Required Skills
- Google SheetsGoogle WorkspaceAsana
Requirements
- Past experience being an executive, project or sales assistant
- Experience in Google Suite
- Experience in Google Docs
- Experience in Google Sheets
- Experience in Adobe Creative Cloud applications (bonus)
- Experience in project management softwares such as Asana, ClickUp, or Harvest (bonus)
- Proven ability to juggle assignments while maintaining a high standard of work, organization, and meticulous attention to detail
- Polished and professional communication skills
Responsibilities
- Manage calendars, including scheduling meetings, appointments, and travel itineraries
- Ensure alignment with priorities and adjust schedules as commitments evolve
- Oversee deadlines and ensure timely follow-through
- Manage email inboxes, including organizing, drafting responses, and prioritizing correspondence
- Screen calls and inquiries, handling them when appropriate
- Prepare and review correspondence, ensuring professionalism and accuracy
- Keep the Leadership Team apprised of daily priorities, project progress, and potential delays
- Provide summarized reports and updates on operational activities
- Communicate within project management tools to track and manage priorities and timelines
- Prepare members of the Leadership Team for meetings by providing relevant materials and background information
- Take detailed notes during meetings, summarizing recaps, tracking action items, and ensuring completion
- Facilitate internal meetings by scheduling, creating agendas, and ensuring follow-ups
- Maintain the highest level of confidentiality for sensitive matters
- Anticipate and resolve potential issues proactively
- Oversee and manage internal projects and timelines in collaboration with the project manager and team members
- Act as a liaison between business development, creative, and operations teams to ensure project success
- Assist with the creation of proposals, presentations, and internal documents
- Support the various projects under the Leadership Teams’ purview, including managing deadlines and deliverables
- Assist with company initiatives like event planning and speaker decks
- Coordinate team travel logistics and manage expense reports
- Ensure travel itineraries align with priorities and operational needs
- Send gifts and proactively look for ways to foster the expression of our core value of Gratitude
- Manage partner relationships and professional networks (e.g., LinkedIn, Giving Institute, etc.)
- Identify and implement improvements across tools, processes, communications, and deliverables
- Identify opportunities to take tasks off the Leadership Team’s plates and owning them independently
- Help streamline operational tasks to enable the Leadership Team to focus on strategic priorities
- Stay ahead of needs to ensure seamless day-to-day operations
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